Human Resources Generalist

Publishing firm based on Long Island is seeking a dynamic, creative, and collaborative Generalist to join our People and Culture team. This is a remote position open to candidates located in NY, NJ, CT, MD, VA, PA, MA, RI, or Washington, DC, as occasional travel to New York for meetings a few times a year is required.

The ideal candidate has 4+ years of Generalist experience managing key operational and administrative functions while providing exceptional support to employees across the organization. ADP Workforce now is a MUST!

The position is paying up to $85K and the company is looking to hire ASAP!

Key Responsibilities:Employee Support:

• Act as the first point of contact for employee inquiries, providing general information and liaising with the payroll and benefits teams to address questions.
• Respond to general FMLA inquiries and assist employees and managers in working with the benefits team and external vendors.

Onboarding:

• Conduct new hire orientation.
• Oversee the administration of the onboarding process and serve as a point of contact for new hires and hiring managers, addressing any questions or concerns.
• Train new hires on People and Culture platforms, including Lattice and ADP eTime.

Documentation and Compliance:

• Manage workflows for People and Culture programs (such as Employee Referral Program, Tuition Reimbursement, Anniversary, Birthday, and Rewards and Recognition), ensuring timely processing in alignment with policy and payroll deadlines.
• Accurately complete unemployment claims and verifications of employment.
• Maintain the People and Culture intranet page.
• Oversee the invoice process.
• Monitor and audit training completions.
• Create and distribute surveys using Microsoft Forms and SurveyMonkey.

ADP, Greenhouse (ATS), and Shared Drive Maintenance:

• Manage electronic employee paperwork and ADP files, ensuring a confidential and organized filing system that complies with regulations, including I-9 and New York State-mandated requirements.
• Perform data entry in ADP Workforce Now, including new hires and employee changes.
• Generate reports from ADP.
• Schedule screenings through Greenhouse (ATS).
• Maintain the People and Culture shared drive.

Requirements:

• Bachelor’s degree required.
• 3-5 years of experience in HR administration.
• 3+ years of experience with ADP Workforce Now for data entry and record lookup.
• 2+ years of experience with Greenhouse or other ATS platforms preferred.
• Familiarity with answering general FMLA inquiries is a plus.
• Strong knowledge of recruitment practices, employment laws, and policies.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Excellent verbal and written communication skills.
• Comfortable with ambiguity and adapting to change.
• Ability to work independently and collaboratively.
• Strong judgment and decision-making skills.
• Collaborative and consultative approach to work.
• Capacity to manage competing priorities and multiple projects simultaneously.