Executive Assistant

The ideal candidate is an organized, proactive, and resourceful individual who thrives in dynamic environments. VetraFi is looking for an Executive Assistant to support our leadership team in driving impactful work through building the modern banking platform for military service members and veterans. This role will play a key part in ensuring smooth daily operations, organized task management, and seamless communication within the organization.

ResponsibilitiesExecutive Support

• Manage complex calendars, schedule meetings, and coordinate logistics for internal and external engagements.
• Handle travel arrangements, including booking flights, accommodations, and creating detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Monitor and prioritize email communications, ensuring timely responses and follow-ups.
• Act as an extension of the CEO and other executives for administrative tasks.
• Organize and maintain files, ensuring critical information is easily accessible.

Task and Project Coordination

• Maintain and update project management tools such as Asana and Notion, ensuring deadlines and priorities are clearly communicated, and that information is logically organized and accessible.
• Support in tracking progress on key initiatives and compiling updates for leadership.

Meeting management

• Take detailed notes during meetings and distribute action items to relevant stakeholders.
• Prepare and share agendas in advance of key meetings.
• Help organize and document brainstorming sessions, ensuring insights are recorded and categorized for future reference.

Qualifications

• Experience: We will consider a wide range of background and experiences for this role. The right candidate could be completing undergraduate education or a seasoned professional. What we care about is how you communicate, approach problems, and interact with the team.
• Technical Skills: Proficient with tools like Asana, Notion, Google Workspace, and Microsoft Office Suite. Experience with Slack and Zoom is a plus.
• Organization: Exceptional organizational skills with the ability to manage multiple priorities, meet deadlines, and bring order to chaos.
• Communication: Excellent written and verbal communication skills, including the ability to interface with internal and external stakeholders at all levels. We want you to speak your mind and communicate decisively and confidently.
• Adaptability: Able to thrive in a dynamic, fast-moving environment with a proactive, problem-solving mindset.
• Attention to Detail: Highly detail-oriented, ensuring nothing falls through the cracks.

Why Join VetraFi?

We are building the modern financial platform for the military, veterans, and their families. Some of us are veterans, but we are all connected by a drive to build the most intuitive, elegant banking platform for the military community. You will have the opportunity to take on more responsibility and accountability than you have likely ever taken on. You will also be building systems and processes from the ground-up. If this sounds more exciting than exhausting, you might be a fit.

We hope to find someone long-term who wants to grow with the company. As the company grows a successful candidate will have the opportunity to convert to full-time, and the ideal candidate will outgrow this role be promoted with increasing responsibility and compensation. We are interested in your ambitions and will help you develop your career with the direction and velocity you desire.

How to Apply

1. Please submit your resume and a short cover letter explaining why this is a great fit for the VetraFi Executive Assistant.

2. Please add the phrase "VetraFi" to the top right header of your resume and/or cover letter to show us your attention to detail and unique interest to join our company.