Executive Assistant to the CEO

About Our Client

Our client is a media company dedicated to providing trustworthy, award-winning news content in an audience-first format. They’re looking for a true superstar executive assistant to juggle and manage the life of a CEO, author, columnist, and public speaker (among many other roles).

Why it matters

This Executive Assistant will be a calm, capable, unflappable and enthusiastic puzzle-solver reporting to the CEO’s Chief of Staff.

• The puzzle : how do you optimize the CEO's time, mindshare, and anticipate their needs, quirks and crazy scheduling twists?

• The good news : The CEO is a great person with great values, always brimming with new ideas and ‘let’s-do-this-now’ gusto. The experience is intellectually invigorating as you will cut across fascinating worlds and topics (politics, CEOs, AI and leadership) and you will learn a ton from an inspiring, kind but insanely ambitious person in a company filled with super talented people (picked for their capacity to be wonderful colleagues despite their personal ambition).

Go deeper

But this job is not for the faint of heart. The CEO's life is probably in the upper 1% for complexity and velocity.

• You must be able to expertly manage schedules, anticipate AND solve problems.
• You must be able to learn to think, respond and act like the CEO, and deftly interact with executives, clients and their family.
• This role will also offer scheduling and logistical support to another co-founder. Their priorities and schedule often mirror the CEO's.
• Discretion is key, as is flexibility and focus. There’s no way to separate their personal and professional lives because they’re always on so this role will require developing a level of comfort interacting with key stakeholders who help manage their life outside of the company.
• The CEO is on the go on the weekends too, so keeping their calendar and travel logistics up to date and accurate - as needed - is critical.

The details

Ideal candidates will embody a proactive, entrepreneurial spirit and demonstrate a passion for the hiring company's mission and have the following skills:

• 5+ years of significant experience working with a busy top executive.
• Excellent communication skills (written and verbal) with the ability to interact appropriately and effectively across audiences in high stress environments.
• Expert G-suite proficiency.
• Exceptional organizational skills, attention to detail, and the judgement to make informed decisions with appropriate levels of urgency regarding priorities and available time.
• Ability to maintain a high level of integrity and discretion in handling confidential information.
• Ability to complete a high volume of tasks and projects with little or no guidance.

Salary Range

Starting salary for this role is in the range of $95,000 - $130,000 and is dependent on numerous factors, including but not limited to location, work experience, and skills. This range does not include other compensation and benefits.

Benefits

• 401(k) with employer match
• Robust PPO and High Deductible health insurance options on the Blue Cross Blue Shield network
• Employer Health Savings Account (HSA) contribution for the high deductible health plan option
• Dental and vision coverage
• Primary caregiver 12-week paid leave
• Generous vacation policy, plus holidays
• One mental health day per quarter
• Annual learning and development stipend
• $100 monthly work-from-home stipend
• Tele-mental health services through Headspace
• OneMedical membership, including tele-health services
• Personal health advocacy resources through HealthAdvocate
• Inclusive fertility, hormonal health and family forming benefits through Carrot Fertility
• Access to the “Family Fund”, which was created to allow employees to request financial support when facing financial hardship or emergencies
• Increased work flexibility for parents and caretakers
• Virtual company-sponsored social events
• A strong and positive work environment
• A commitment to an open, inclusive, and diverse work culture

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”